Booth plans

Entrance Hall

Gallery

Hall X2

Opening times

  • Monday, 5 to Thursday, 8 April 2027: daily from 10:00 to 18:00.
  • Friday, 9 April 2027: 10:00–13:00.

Booth layout, services, and equipment

Standard booths in the Entrance Hall and on the Gallery

The Entrance Hall (Yellow Level 0 – ground floor) provides spots for small booths (3 x 2 sqm) and medium booths (4 x 3 sqm) for enterprises and not-for-profit organizations, the Gallery (Green Level 1 – first floor) only spots for small booths. After booking these spots and paying the corresponding rental fee to Copernicus GmbH, exhibitors can enter the online shop of our exhibition partner company SYMA GmbH to select various layouts, furniture, and other equipment. Hereby, the rental fee paid for the exhibition spot already includes the standard booth scheme at no additional cost. Anything extra is subject to separate fees invoiced by SYMA GmbH.

The standard booth scheme consists of aluminium sections with white plastic-coated panels and one spotlight with 100 W per 6 m2. The front panel consists of an aluminium frame containing a white plastic-coated panel with the booth number, exhibitor's name, and logo (fascia board). The standard booth scheme is provided with carpeting, 220 V electricity (single-phase, earthed) with 0.5 kW including one plug of 220 V per exhibitor (independent of the number of rented booth spots), a shared, wired internet connection with a bandwidth of minimum 1 Mbps, and cleaning and waste disposal on the set-up day.

Not-for-profit display booths in Hall X2

The Hall X2 (Purple Level -2 – basement) provides display booths for not-for-profit organizations consisting of 1 poster surface (max. usable size: 1470 mm width × 2300 mm height), 1 table (1300 × 780 mm), and 2 chairs. The display booth scheme is provided with carpeting, 220 V electricity (single-phase, earthed, with 0.5 kW including one plug of 220 V), a shared, wired internet connection with a bandwidth of minimum 1 Mbps, and cleaning and waste disposal on the set-up day.

Fascia boards, additional services, and furniture

The online shop of our exhibition partner SYMA GmbH allows exhibitors to order setups other than the standard booth schemes, internet connection with higher bandwidth and/or static IP addresses, all kinds of furniture, as well as cleaning and waste disposal during the conference. Fascia boards, backwall branding, and all other design elements are also ordered through the SYMA online shop. Access to the SYMA online shop will be provided through the Copernicus exhibitor management tool. SYMA's contact Victoria Frieberger can be reached through egu@syma.at.

Other services

  • Motto Catering: exhibitor can order catering within the assigned booth space from our partner Motto Catering. The online shop will open soon. Contact: egu@mottogroup.at.
  • Forwarding agency IML Messe Logistik GmbH: office@iml-vienna.at

Exhibitors' lounge

Registered exhibitors will have access to the exhibitors' lounge located in rooms 1.96–1.98 of the Green Level 1. We welcome you to use this space for your breaks and enjoy some complimentary refreshments.

Set-up, dismantling, and delivery

  • Set-up: exhibitors are expected to set up on Sunday, 4 April 2027, 09:00–18:00.
  • Dismantling: exhibitors are expected to remove their equipment and material on Friday, 9 April 2027, 13:00–15:00.
For safety and logistical reasons, it is not possible to remove any heavy booth equipment before Friday, 13:00. Pallets and packing material will not be provided by the in-house logistics agency, IML, before Friday, 13:00. Exhibitors who depart before 13:00 on Friday will be noted, with the possibility of a penalty fee.

Exhibitors who deliver to ACV's in-house logistics partner IML directly by truck are kindly requested to use Gate 1 (Tor 1) for delivery or pick-up. Exhibitors who bring or remove their material by car only (not exceeding a vehicle height of 2m) are kindly asked to proceed to Gate 4 (Tor 4). There will be freight elevators available from Gate 4 (Level -3) to the exhibition areas (Yellow Level 0 and Green Level 1). Please note that parking at Gate 4 is not possible and the vehicle must be removed as soon as possible after having unloaded the material. Parking is possible on Deck 1 and Deck 2.

Exhibitors using a forwarding agency have to follow the instructions provided by IML. Exhibitors will find their material in their particular booth. Your material has to be at the congress centre at the very latest on Wednesday, 31 March 2027 (the deadline for air freight to arrive at Vienna Airport is Monday, 29 March 2027).

Please note that neither the EGU nor the conference organizer, Copernicus GmbH, will cover any transportation, storage, or handling costs. The EGU reserves the right to apply a penalty fee to those exhibitors who dismantle their booth before Friday, 13:00, and to exclude those exhibitors from possible booth rentals at future EGU General Assemblies.

Parking

Limited parking is available. Exhibitors are encouraged to use public transit or taxi. Please see Austria Center Vienna's website for more information about arriving by car and parking fees.

Security

Security is provided in all of the exhibit areas during off-hours, and reasonable precautions to safeguard exhibitor property will be taken. However, there is no guarantee, and neither the EGU nor the conference organizer, Copernicus GmbH, is liable for any loss or damage. Thus, exhibitors are encouraged to remove any valuable items from the exhibit area each evening.